Terms & Conditions - Colaiste Chamuis

Terms and Conditions

Coláiste Chamuis may update these terms from time to time and any changes will be effective immediately on being set out here. Please ensure you are aware of the current terms and conditions. The current terms and conditions will always be available for you to review with the hyperlink sent to you in your confirmation of place email.

Payment Terms and Conditions

This payment system is provided by Coláiste Chamuis and its third-party suppliers.

Please read these terms carefully before using the online payment facility. Using the online payment facility on this website indicates that you accept these terms. If you do not accept these terms do not use this facility.
Please also see the OGMA Campus Solutions Terms and Conditions and Privacy Policy.
All payments are subject to the following conditions

Your payment will normally reach the Coláiste Chamuis account to which you are making a payment on the following working day.
We cannot accept liability for a payment not reaching the correct account due to you quoting an incorrect card number or incorrect personal details.
Neither can we accept liability if payment is refused or declined by the credit/debit card supplier for any reason.

All payment details which are entered through this payment gateway are encrypted when the customer, or third-party making payment, enters them. Communications to and from the service provider’s site are encrypted.
Coláiste Chamuis shall not be liable for any failure by the customer or third party making payment of fees to properly protect data from being seen on their screen by other persons or otherwise obtained by such persons, during the online payment process or in respect of any omission to provide accurate information in the course of the online payment process.
Service Provider:Online payments of fees can be made by credit or debit card. The transaction is received and validated by the Service Provider. The client making the application will get an immediate notification to confirm whether or not the card validation was successful.
The funds will be transferred from your account within 48 hours.
Coláiste Chamuis reserves the right to revise upwards any course fee payable by a registered student at any time prior to a course start date. The upwards revision can only be as a result of additional course costs to be incurred due to extenuating circumstances beyond the Coláiste’s control, (including but not limited to costs incurred due to government mandated obligation, and/or steps to be taken or measures to be implemented on the advice of government or other competent authority or advisory body or of a third party in order enable the Coláiste to proceed with running the Course). If an upwards revision of course fee applies, each registered student will be given the option of withdrawing from the course with a refund of the full fee paid minus an administration and course preparation fee of €75.

Confirmation of Places

Coláiste Chamuis reserves the right to confirm all applicant places and also reserves the right to deny registration (including after a booking is confirmed) in accordance with its policies and at the Coláiste’s discretion.

Course Content and Format

Coláiste Chamuis Courses are at their core a social experience. Social mixing in close physical proximity is an essential element of those courses. Therefore, Coláiste Chamuis reserves the right to amend any course (including, but not limited to, format, duration and content) where it considers (or it is the opinion of any relevant competent authority or advisory body) there to be a public health risk.

Communication
Coláiste Chamuis reserves the right to communicate with its clients via email and text, as accurate and timely communication is essential to the successful running of Coláiste Chamuis. All communications from Coláiste Chamuis will be Coláiste Chamuis related. It is important that we have these communication channels open to keep our clients informed.

Health (Including COVID 19 Guidelines)

The following guidelines will be implemented during courses in Coláiste Chamuis for the safety, health and wellbeing of all students and staff.

Please Note: Students will be provisionally accepted at time of booking. After confirmation of the student’s place on their course of choice, confirmed bookings will be subject to the appropriate health guidelines applicable at the time of the course which may include a requirement to provide an appropriate declaration regarding the Student’s Covid-19 status and a doctor’s assessment form. These guidelines will be subject to change based on timely appropriate health advice.
Coláiste Chamuis reserves the right to deny registration to applicants who do not successfully comply with our most up to date health guidelines (including timely completion of all health-related paperwork).
Coláiste Chamuis reserves the right to deny registration to applicants suffering from serious illness or underlying health conditions (including after a booking is confirmed). This is in the best interest of the health and safety of the student.
Coláiste Chamuis reserves the right to ask a student to leave a course if, for any reason, the Coláiste believes that the health or safety of the student, other students or a staff member is at risk as a result of the students’ attendance on the course.
In the event of a surge in COVID 19 cases, Coláiste Chamuis reserves the right to deny registration (including after a booking is confirmed) based on the geographical location of applicants.
Coláiste Chamuis reserves the right to cancel courses based on statistical information and government guidelines regarding COVID 19 and other Viruses.
In the event of a course cancellation, applicants will be issued a full refund minus an administration and course preparation fee as per our cancellation policy.
As health and disease risks are specific to every individual, parents should obtain health advice on the student’s specific needs before attending an Irish College. Always seek professional medical advice.
If the student is under 18 years old, it is the parent’s/guardian’s responsibility to ensure that the student has fully complied with all Irish State health and immunisation requirements. The H.S.E. advises parents/guardians that children must be vaccinated for MMR (Measles, Mumps, Rubella) and MenC prior to attendance. Always seek professional medical advice.
If the student is over 18 years old, it is the student’s responsibility to ensure that he/she has fully complied with all Irish State health and immunisation requirements. The H.S.E. advises parents/guardians that children must be vaccinated for MMR (Measles, Mumps, Rubella) and MenC prior to attendance. Always seek professional medical advice.
In accordance with HSE guidelines, in the event of your child displaying symptoms of a contagious illness (e.g., mumps, viral infection, stomach bug, swine ﬂu, meningitis etc.) it will be necessary to take your child home immediately in order to avoid the spread of the illness.
Head lice: due to the increased prevalence of headlice nationally, we ask that all parents check and take the necessary measures to avoid any further spread.
Medical attention is available during courses. Coláiste Chamuis is not responsible for the cost of doctors’ visits, prescriptions, or hospitalisation. Should the student be unable to pay for the doctor’s fee on the day the parents will be invoiced for such fees – payment is due prior to the course ending. The student must provide details of medical card/health insurance details on the relevant health form, to be completed before the student begins their course.
All medicine and medical apparatuses must be given to the Bean an Tí as soon as the course begins. This includes both prescription and non-prescription medicine. The Bean an Tí will monitor and supervise administration of all medicines. It is important that parents/guardians explain this requirement to the student. Depending on the frequency of a student’s medication, the medication will be either kept in the Coláiste or in the house with the Bean an Tí. The Bean an Tí will ask students to hand in all medicine, but ultimately the student must make the Bean an Tí aware of such medicines. Coláiste Chamuis accepts no liability for medicines that are not handed in to the bean an Tí and that they have not been made aware of. Exception to this handing in requirement can be granted, depending on individual circumstances. For example, inhalers can be kept by students. Parents/guardians should speak to the course principal at the beginning of the course if this exception is applicable to their student. In the case of prescription medicine, it must be listed in the health form disclosures of the student.

Cancellation and Refund Policy

It is important that you are fully aware of the cancellation and administrative charges relating to your contract with Coláiste Chamuis.

Coláiste Chamuis reserves the right to treat a booking as cancelled due to non-payment of the balance of the fee 60 days prior to the course start date. In that event, the deposit as already paid shall be forfeited in full and no refund of deposit shall be paid.
All cancellations must be in writing.
In the event of a cancellation by the registered student, up to 60 days prior to the course start date, a full refund shall issue, minus an administration and course preparation fee of €50.
In the event of a cancellation by the registered student, 45 to 60 days prior to the course start date, a full refund shall issue, minus an administration and course preparation fee of €75.
In the event of cancellation by the registered student that occurs within 30 and 45 days prior to the course start date, the deposit is forfeited.
In the event of cancellation by the registered student less than 30 days prior to the course start date, the full fee is forfeited.
In the event that a student must leave, or choses to leave, or is asked by the Coláisteto leave a course for any reason, at any time, the full fee is forfeited.
In the event that a course is cancelled by the Coláiste prior to the course start date, due to extenuating circumstances beyond the Coláiste’s control (including but not limited to government mandated obligation) and/or or on the advice of government or other competent authority or advisory body or of a third party, all fees will be refunded, minus an administration and course preparation fee of €75.
Where Coláiste Chamuis has exercised the right to deny registration to an applicant who has not successfully complied with our most up to date health guidelines (including timely completion of all health-related paperwork) the applicant will be refunded on a pro-rata basis of days not completed, minus an administration and course preparation fee of €75.
Where Coláiste Chamuis has exercised the right to deny registration to an applicant suffering from serious illness or underlying health conditions (including after a booking is confirmed) the applicant will be refunded in full on a pro-rata basis of days not completed.
Where Coláiste Chamuis has exercised the right to ask an individual student to leave a course if, for any reason, the Coláiste believes that the health or safety of the student, other students or a staff member is at risk as a result of the students’ attendance on the course the applicant will be refunded in full on a pro-rata basis of days not completed minus an administration and course preparation fee of €75.
In the event of a surge in COVID 19 cases, Coláiste Chamuis has exercised the right to deny registration (including after a booking is confirmed) based on the geographical location of applicants, the applicant will be refunded in full on a pro-rata basis of days not completedminus an administration and course preparation fee of €75.
In the event of that public health guidelines dictate that an applicant may not attend the course due to localised restrictions (for example a localised/regionalised lockdown) applicant will be refunded in full on a pro-rata basis of days not completedminus an administration and course preparation fee of €75.
In the event that a course is cancelled by the Coláiste after the course start date, due to extenuating circumstances beyond the Coláiste’s control (including but not limited to a government mandated obligation) and/or on the advice of government or other competent authority or advisory body or of a third party all fees will be refunded on a pro-rata basis of days not completed, minus an administration and course preparation fee of €75 and minus a daily course fee of €15 per day on a pro-rata basis of days not completed.
Coláiste Chamuis Courses are at their core a social experience. Social mixing in close physical proximity is an essential element of those courses. Therefore, Coláiste Chamuis reserves the right to cancel any course in advance of the course start date where it considers (or it is the opinion of any relevant competent authority or advisory body) there to be a public health risk. All fees will be refunded, on a pro-rata basis of days not completed minus an administration and course preparation fee of €75.
Coláiste Chamuis reserves the right to cancel courses in the event of a lack of demand in which case all funds will be refunded.
In the event where previously contracted and available accommodation for use by students becoming unavailable for any reason prior to the course start date, Coláiste Chamuis shall make every reasonable effort to find replacement accommodation. If Coláiste Chamuis is unsuccessful in arranging alternative accommodation, Coláiste Chamuis reserves the right to cancel student bookings on a “last in first out basis”. In this event the affected student(s)/Parent Guardian will be informed and all fees that have been paid will be repaid immediately.
Course bookings can be transferred up to 30 Days prior to the course start date subject to availability.

Insurance

The insurance of students’ own personal belongings is each individual’s responsibility. Coláiste Chamuis recommends that all valuables which the students bring with them on the course be covered under the ‘All Risks’ section of parents’ home insurance (e.g., musical instruments, jewellery, cameras etc ).
Students are responsible for all personal belongings they bring on a course and it is strongly advised that students do not lend these belongings to others whilst on the course.
Coláiste Chamuis advises students to place their names (as declared on their application form) on all property, including all medicines.
Coláiste Chamuis does not accept responsibility for lost or stolen property at any stage of the course and is not obliged to retain lost property in any location.
Parents should be aware that ‘Pupil Personal Accident Insurance’ is available through their schools. Students are therefore strongly advised to take out their own personal accident insurance before coming on the course.
Students will be liable for any damage caused to Coláiste Chamuis property, school property or any other property belonging to Coláiste Chamuis employees, during the duration of a course.

Safe Accommodation and Safe Use of Facilities

Although our Coláiste is mixed gender we do operate gendered changing and bathroom facilities and allocate residential accommodation for students on the basis of the student’s gender. In keeping with our child protection and welfare policy, taking into consideration all children’s safety, the Coláiste operates a general policy of allocating residential accommodation and requiring each student to use the changing and bathroom facilities appropriate for that student’s gender as assigned at birth and/or as detailed in the student’s current passport and not as the student may self-identify.
Any special requirements in this regard should be provided to the Coláiste office in advance of the course. A request for reasonable adjustments to the Coláiste’s policy and appropriate support for a particular student may be considered by the Coláiste on a case-by-case basis and following consultation with both the relevant student and their parents.

Dress Code

In keeping with our child protection and welfare policy, Coláiste Chamuis has introduced a simple dress code. Due to our diverse age group, the dress code requires that students’ underclothes must be covered at all times. Students must refrain from wearing potentially oﬀensive logos on their clothing/jewellery/bags etc.
Parents are also required to explain to students prior to attending a course the importance of protecting themselves from excess UV exposure– including instructing them on the appropriate use of suncream and proper sun protection from wearing appropriate clothing during their course. Parents must ensure that students understand that it the responsibility of the student to protect themselves from sunburn by dressing appropriately and taking appropriate measures at all times during the course.

Visiting

Students may not leave the Coláiste during the course without the permission of the authorities and the written permission of a parent/guardian.
Students being taken out by people other than parents/guardians are not allowed to leave the Coláiste without written permission from the appropriate parent/guardian to the Coláiste authorities. This written permission must be given to the Coláiste authorities by the parent/guardian via the electronic link sent to the parent/guardian by the Coláiste. Phone calls to the course office will not suffice.
Students are expected to complete the full course. Generally, removal of a student from the course, by parent or otherwise, for any period of time, is not permitted, unless there are exceptional circumstances and approval of the course principal has been sought and granted. It is recommended that a letter be given to the course director at the beginning of the course informing him/her of such subsequent removal.
No student may leave the course by any other means, including public transport and private taxis.

Privacy Policy

Personal data is data that identifies you or can be used to identify or contact you and may include, for example, your name, address, mobile number, or email address.

This personal data that you volunteer to us will be processed for the following purposes:

To facilitate payments from you.
To provide you with the information on any item you have requested from us.
To send you texts, email alerts and newsletters that you have opted-in to receive by filling in our online forms or by other means.
To communicate with its clients via email and text, to meet the operational running requirements of Coláiste Chamuis (for example, sending clients pre course meeting information, reference number information, travel directions and other communication essential for the day to day operation of Coláiste Chamuis).
Data may be used when it isnecessary for the performance and running of Coláiste Chamuis Courses – data is necessarily used by staff to help deliver courses of high quality based on the student’s needs (for example information regarding year in school, what school, history with Coláiste Chamuis (returning or new student), assessed linguistic ability of child, reports from teachers, health info, – this information is used to organise appropriate accommodation, classes etc).
Data may be retained for the performance and running of Coláiste Chamuis Courses (student progression and history during their time with Coláiste Chamuis)for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, operational or reporting requirements.
Data may be retained in order to contact you with regards to Alumni Activities and Other Courses developed and provided by Coláiste Chamuis. We may share personal information held about you only within Coláiste Chamuis for legitimate purposes only.
Parents who have signed up a child to Coláiste Chamuis are currently part of our database because you have signed up to attend a course with us. On that basis, we have a legitimate interest basis to contact you. We will never share, sell or divulge any of your personal information.

If you wish us to stop contacting you please email eolas@colaistechamuis.ie.

You have the right to request a copy of any personal data held by us about you. You also have the right to have such data corrected where it is inaccurate or misleading. You also have the right to have this data deleted.

Collection and use of Non-Personal Data

Like most websites, we gather statistical and analytical information collected on an aggregate basis of all visitors to our website. This non-personal data comprises information that cannot be used to identify or contact you.

Traffic Management Policy and Mobility Management Policy

A strict “One way” system is applied to all vehicular movements on the local road network for the duration of the courses and this policy is adhered to by teaching staff, parents and by the private coaches arranged by the college to transports students to and from the Teálta na hÓige campus.
A strict “20 KMPH” speed limit is applied to all vehicular movements on the local road network in the immediate vicinity of the Teálta na hÓige Campus and this policy is adhered to by college staff, local service providers, visitors and private coach operators that service the college.
Parking at the Teálta na hÓige campus by Parents or Visitors is strictly prohibited and Parents and Students are advised of this policy when booking the College Courses. All Traffic movements in the immediate vicinity of the College are restricted to “Drop off and Collection” only.

Code of Conduct

It is the responsibility of parents/guardians to ensure that their children be aware of the Rules and Code of Conduct of An Coláiste and also be aware of the consequences should they be found in breach of this code.
The authorities of Coláiste Chamuis, while making all reasonable precautions and supervising all activities of the students, accept no responsibility for accidents or for wilful acts of indiscipline on the part of students. Students take part in all activities on an ‘own-risk basis’.
No student may attend a course run by An Coláiste until both he/she and his/her parents/ guardians accept these Rules and Code of Conduct, which acceptance is signified by their signature(s) during the application process.
Coláiste Chamuis reserves the right to final interpretation of the Rules and Code of Conduct.